Outlook 2007 is a popular email client and it comes with its own built-in archiving feature. This feature can be used to store your email messages in a secure location so that you can access them later if needed. However, there are also other ways to use this feature, so it’s important to understand how it works and how to configure it in order to get the most out of it. The first thing you need to do is create an AutoArchive folder in your Outlook 2007 mailbox. This folder will contain all of your email messages that have been archived using the AutoArchive feature. You can name this folder anything you like, but make sure that the name is unique across all of your mailboxes. Next, you need to add an AutoArchive account to Outlook 2007. This account will be used for managing the AutoArchive folder and its contents. You can create this account using the Add Account dialog box or by using one of the many tools available from Outlook 2007’s main menu. Once you have created an AutoArchive account and added the necessary files thereto, you’re ready to start archiving your email messages! To begin archiving a message, simply select it from within your mailbox and click on the Archived button next to the message’s title bar. The message will be archived and will be available for future access should you need to view or extract any information from it.
AutoArchive is turned on by default in Outlook 2007 and will actually remove some of the oldest files (you determine the amount of time) completely.
Open Outlook and click on Tools \ Options
Now click on the Other tab and click the AutoArchive button.
This opens up a whole menu of options and settings to pick from: for instance you can choose how often AutoArchive runs. In this example I picked 20 days. I also place a check next to “Prompt before AutoArchive runs” just in case there is something I do not want deleted.
This is also where you decide when to clean out old items and the location to move them to. Of course you can always select to permanently delete old items if you do not want to keep them around any longer. Click OK and your settings are saved!
