Outlook is a great program for managing your personal and work emails. However, if you’re like most people, you sometimes have to copy and paste text from one email to another. Here’s how to do it without making any mistakes:

  1. Open Outlook and click on the three lines in the top left corner of the screen. This will show you a list of all your emails.
  2. On the right side of this list, you’ll see a list of folders. The first folder is called “Inbox.” The second folder is called “Sent Items.” The third folder is called “Drafts.”
  3. In the “Inbox” folder, you’ll see all your email messages. Copy and paste the text from one email to another using these three lines: (from address, subject line, body)
  4. Click on the “Paste” button in the bottom left corner of Outlook so that all your copied text will be put into one big block on the screen.

Change Copy and Paste Options

This tip should work for Outlook 2003, 2007, 2010 and probably most older and newer versions. This fix will only apply to emails that are being composed in HTML or Rich text. The first thing you need to do is open up Outlook and got to the Tools menu, then select options.

Click on the mail format tab and then editor options.

Next click on the advanced options on the left.

Scroll down a little ways and you will see the cut, copy, and paste options. Drop down each option and select match destination formatting or keep text only.

You can also click on the smart cut and paste options to fine tune your pasting.

Now whenever you copy and paste in an email your formatting should stay the same as your original email instead of whatever the original source formatting was.